Inventory Officer
11 days left
Apply NowInventory Officer
11 days left
Apply NowJob role insights
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Date posted
July 31, 2026
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Closing date
August 21, 2026
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Location
Kenya Nairobi
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Career level
Mid Level
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Qualification
Bachelor Degree
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Experience
2–5 Years
Description
JOB TITLE INVENTORY OFFICER
DEPARTMENT/SECTION PROCUREMENT
IMMEDIATE SUPERVISOR PROCUREMENT TEAM LEAD
INDIRECT SUPERVISOR CFO
PEOPLE AND CULTURE
MAIN PURPOSE OF JOB
Efficiently manage the organization’s inventory levels to ensure optimal stock availability and minimize excess or wastage in line with the requirements of the company operations.
KEY RESPONSIBILITIES/ACCOUNTABILITIES
Inventory Management:
• Oversee the complete inventory lifecycle including stocking, usage, and disposal.
• Monitor and report on inventory levels, ensuring optimal stock levels are maintained to support ongoing and upcoming projects.
• Conduct regular Inventory risk and audit assessments and develop controls to improve efficiencies.
• Prepare, issue and keep record of delivery notes for inventory-related requests.
• Keep record and track of material received and dispatched and support in inventory reconciliation in physically and in Zoho.
• Support implementation of inventory management automation and process improvement initiatives, including but not limited to material requests process.
Financial Reporting:
• Develop and maintain detailed financial records related to inventory, ensuring accurate cost tracking, valuation, and accounting for all stock items. Ensure the inventory data is up-to-date at any given time.
• Record and monitor all inventory transactions, including purchases, adjustments, and disposals, to ensure completeness and accuracy in financial statements.
• Reconcile inventory accounts regularly to verify that the physical stock matches the financial records and address any discrepancies.
• Create comprehensive financial reports that detail inventory costs, stock movements, and project-related expenses. These reports should include cost analyses, variance reports, and profitability assessments.
• Analyze financial data to identify trends, discrepancies, and opportunities for cost savings or process improvements.
• Provide insights and recommendations based on financial report findings to support strategic decision-making and optimize inventory management.
• Work closely with the finance team to ensure that inventory financial records are aligned with broader company accounting practices and financial reporting requirements.
• Ensure compliance with accounting standards, regulatory requirements, and internal policies related to inventory accounting and financial reporting.
Project Support:
• Work closely with project managers to understand project requirements and align inventory management with project timelines.
• Ensure timely availability of necessary equipment and materials for ongoing installations and projects.
• Address and resolve any inventory-related issues that may impact project deadlines or quality.
System Integration:
• Utilize inventory management software and systems to track and manage stock efficiently.
• Assist in the integration of new inventory management technologies or processes as needed.
• Maintain accurate records within the inventory management system and ensure data integrity.
Compliance and Audit:
• Ensure adherence to company policies and industry regulations related to inventory management and financial reporting.
• Support internal and external audits by providing accurate documentation and resolving any audit findings related to inventory.
Requirements
Preferred Qualifications:
• Bachelor’s degree in Supply Chain Management, Accounting, Finance, Business Administration, or a related field.
• Proven 1-2 years of experience as an Inventory Accountant, , or in a similar role, preferably in the IT or technology sector.
• Strong understanding of inventory management principles, accounting practices, and financial reporting.
• Proficiency in stock accounting software and inventory management systems.
• Excellent analytical skills with the ability to interpret financial data and generate actionable insights.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills with the ability to work collaboratively with project teams and vendors.
• Certification in Inventory Management (CIMA) or Accounting (CPA ) or Supply Chain Management (CIPS-UK /CPSP-K)
• Experience with project-based inventory management.
• Familiarity with technology and IT equipment related to CCTV, access control, and other systems mentioned.
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