Responsibilities

• Sourcing and Supplier Engagement: Identify and source suppliers for engineering materials, tools, and consumables; solicit and analyze quotations; and maintain a comprehensive, up-to-date database of supplier details, pricing, and product specifications.
• Purchase Order Management: Draft and process purchase orders, ensuring all details regarding quantities, specifications, costs, and delivery terms are accurate; follow up on order confirmations and supplier responses.
• Project Procurement Assistance: Support specific engineering initiatives, including borehole, solar, water pumping, and irrigation projects, by sourcing technical components such as pumps, solar panels, inverters, and cabling; monitor delivery schedules and escalate any potential delays or discrepancies.
• Inventory and Stores Coordination: Monitor stock levels to identify replenishment needs; verify received goods against purchase orders and delivery notes; and assist in maintaining precise inventory records while reporting any damages or errors.
• Supplier Relationship Management: Facilitate communication with vendors regarding pricing, availability, and lead times; track outstanding quotations and orders; and assist in evaluating supplier performance based on reliability, quality, and cost-effectiveness.
• Cost Control and Compliance: Monitor procurement expenditures to identify cost-saving opportunities; compare pricing variations; and ensure all purchasing activities adhere to established company policies and authorization protocols.
• Administrative Support and Reporting: Generate procurement reports and trackers; organize and file all relevant documentation, including invoices and delivery notes; and assist the Finance team with payment reconciliation and required documentation.

• Education: Recently graduated with a Bachelor’s Degree in Procurement, Supply Chain Management, Purchasing & Supplies, Business Administration, or a related field (upper division).
• Technical Skills: Proficiency in Microsoft Office applications, with a strong emphasis on Excel and Word; solid numerical and analytical capabilities.
• Communication: Excellent verbal and written communication skills, with the ability to negotiate effectively and build professional relationships with suppliers and internal stakeholders.
• Attention to Detail: Strong organizational skills with a keen eye for accuracy in record-keeping and documentation.
• Adaptability: Ability to thrive in a fast-paced environment, meet strict deadlines, and work collaboratively across various departments.
• Learning Mindset: A proactive desire to learn about engineering products, water systems, and solar equipment, coupled with technical curiosity.
• Integrity: Demonstrates high ethical standards, honesty, and a proactive approach to task completion.
• Teamwork: A collaborative spirit with the ability to work effectively under pressure as part of a dynamic team.