Job Title: Real Estate Office Administrator
Location: Westlands, Nairobi
Reports to: Director

About the Role
Our client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations.This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment.

Key Responsibilities
▪ Greet clients and visitors warmly, answer phone calls, and respond to emails promptly.
▪ Manage office calendars, schedule appointments, and coordinate meetings.
▪ Follow up with clients for feedback and keep them updated on new property listings.
▪ Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns.
▪ Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints.
▪ Maintain accurate filing systems and organize all property-related documents, leases, and agreements.
▪ Coordinate property showings, open houses, and other real estate events.
▪ Assist with real estate transactions including preparing contracts and ensuring proper documentation.
▪ Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail.
▪ Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records

Requirements

Required Qualifications & Skills

▪ Excellent communication and interpersonal skills
▪ Strong attention to detail and exceptional organizational abilities
▪ Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite
▪ Basic accounting knowledge.
▪ Experience in property management or real estate administration is an added advantage
▪ Ability to work independently and as part of a team in a fast-paced environment